Excel is an essential tool for both enterprises and personal offices. However, many people still rely on the mouse to navigate, overlooking the powerful shortcut keys available in Excel. To boost your work efficiency, it’s imperative to familiarize yourself with Excel’s shortcut keys.
In this article, I will introduce some of the most commonly used Excel shortcut keys, which will help you master them in just 3 seconds, and significantly enhance your productivity. By incorporating these time-saving techniques, you can become a valuable and efficient employee in any organization.
Basic shortcuts-Windows
In Excel, there are many basic shortcut keys that can be used to quickly complete various operations. Here are some of the most commonly used shortcut keys:
Ctrl + C: Copy
Ctrl + V: Paste
Ctrl + X: cut
Ctrl + Z: Undo
Ctrl + Y: restore
Ctrl + A: select all
Ctrl + S: Save
Ctrl + F: Find
To learn these shortcut keys quickly, you can create a cheat sheet or reference guide and keep it next to your computer. Whenever you need to use a shortcut key, refer to your cheat sheet to memorize the key combination.
2、Insert and delete shortcut keys
Inserting and deleting data is one of the most common operations in Excel. The following are some insertion and deletion related shortcut keys:
Ctrl + +: insert row or column
Ctrl + -: delete row or column
Using these shortcuts to insert or delete data faster than having to right-click and select the appropriate option.
3、Selection and movement shortcuts
In Excel, selecting and moving data is also a very important operation. Here are some shortcuts related to selection and movement:
Ctrl + Arrow keys（↑←↓→）: quickly move to the edge of the cell
Shift + Arrow keys（↑←↓→）: Select a range of cells
Ctrl + Shift + Arrow keys（↑←↓→）: Select a range of cells
Ctrl + Home: Move to the upper left corner of the worksheet
Ctrl + End: Move to the lower right corner of the worksheet
Use these shortcuts to select and move data faster without having to drag with the mouse.
4、Other common shortcut keys
In addition to the shortcut keys mentioned above, there are some commonly used shortcut keys:
F2: Edit cell
F4: Repeat last operation
F7: Spell check
F11: create chart
There are many shortcut keys in excel, so many that it can almost realize full keyboard operation, and then completely liberate the mouse. However, many shortcut keys have not been used in personal daily work. This article selects some commonly used and practical ones for recording.
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